ServiceTrack
Track your contributions. Build your case.
ServiceTrack shows you where your academic time actually goes. It sorts your hours across research, teaching, mentoring, and service, keeps a living CV that grows with your work, tracks your grant deadlines, and drafts promotion statements and annual reviews from the record you confirm.
ServiceTrack is a web application for university faculty. With your permission it reads your Google Calendar, identifies academic activities such as committee work, mentoring, teaching, and peer review, and organizes them into a documented record you can use for tenure, promotion, and annual review.
Free during early access.
What ServiceTrack does for you
One place for the work that builds your academic career.
See your time by category
Your calendar becomes hours across 12 categories, from research and teaching to committee work, mentoring, and public engagement. See totals you have never been able to count before.
A record you confirm
Review, edit, add your role to, or remove any activity before it is saved. Attach agendas, programs, and other evidence to any entry.
A living CV
Upload your CV once and confirm the entries. It grows as you confirm new service, and you can download it as a Word document at any time.
Your institution's format
Upload your faculty handbook or promotion criteria. ServiceTrack follows its CV format and uses its language in your statements.
Publications by DOI or ORCID
Add a publication by its DOI, or import your works from ORCID, and they are formatted for your CV.
Grant tracker
Upload a funding call to see its deadlines, who can apply, and what to submit, each shown with the words it came from. Track your progress and get reminders before the deadlines you confirm.
Promotion statements and annual reviews
Draft a promotion case or annual impact statement from your confirmed record. Every claim comes from what you confirmed, and it can follow your own writing style.
Weekly sync, if you want it
Turn on a weekly calendar sync and get a Friday email about anything waiting for your review.
How it works
From your calendar to a complete, documented record, in four steps.
Connect your calendar
Grant read-only access to Google Calendar. We never modify or post to it.
Review your hours
ServiceTrack sorts your events into categories. You confirm every entry before it enters your record.
Build your profile
Upload your CV and your institution's criteria, add publications, and track the grants you are applying for.
Generate documents
Download your living CV, and draft promotion cases and annual reviews from the record you confirmed.
You stay in control.
ServiceTrack only records what you confirm, and you can change or delete anything at any time.
Read-only calendar access
We can only read your calendar. We never create, edit, delete, or post anything.
You confirm every entry
Nothing appears in your record until you review and approve it.
Personal events are deleted
Events that are not academic work are set aside for 7 days so you can check them, then deleted automatically.
Private to your account
Other users cannot see your calendar, records, or the documents you upload.
Delete anything, any time
Remove an entry, a file, or your whole account. Deleting your account removes your data immediately.
Who we are
ServiceTrack is built by Principal Faculty Services, a company focused on career tools for academic faculty. We build software professors can trust with their careers, and we listen closely to the people using it.
Questions or feedback? support@principalfacultyservices.com